Revision History and Document Control
Version Control System (VCS) Implementation
Tool: Git (Distributed VCS)
Repository Hosting Service: GitHub/GitLab
Branching Model: Gitflow Workflow
Document Revision Control Matrix
Technical Specs
Confluence
Lead Architect
Cloud Server
Bi-weekly
Codebase
Git
Senior Developer
GitHub/GitLab
After every commit
Project Plans
Microsoft Project
Project Manager
Internal Server
Weekly
Legal Documents
DocuSign
Legal Counsel
Encrypted Local Disk
Monthly
Change Log Documentation
Each significant revision is documented in a change log, encapsulating:
Modification Details: Elucidating the nature of changes
Revision Number: Semantic Versioning (e.g., v2.0.1)
Author of Changes: Identifying the responsible individual or team
Date of Revision: Timestamped documentation
Review and Approval Hierarchy
A multilevel review mechanism is implemented:
Primary Review: Conducted by the immediate team responsible for the document.
Secondary Review: Cross-functional teams for inter-departmental verification.
Final Approval: Department heads or project leads.
Automated Backup System
Utilizing a combination of on-premises and cloud-based solutions for data redundancy:
Primary Storage: RAID (Redundant Array of Independent Disks) Configured Servers
Secondary Storage: AWS S3/Glacier for offsite backups
Audit Trail and Compliance
The system automatically logs all revisions and access, creating an audit trail for compliance purposes. This includes who accessed or modified a document, when, and what changes were made.
Security Protocols for Document Handling
Encryption: AES-256 encryption for sensitive documents.
Access Control: Role-based access control (RBAC) to restrict document access.
Data Loss Prevention (DLP): Policies to prevent unauthorized sharing or copying of sensitive information.
Periodic Review Cycles
Scheduled reviews ensure documents remain current and relevant:
Frequency: Quarterly or as necessitated by project milestones.
Process: Involves reassessment of content validity, applicability, and compliance with evolving standards and regulations.
Training and Awareness
Regular training sessions are conducted to acquaint staff with document control procedures, emphasizing the importance of maintaining the integrity and confidentiality of documents.
In summary, UNIAPT's approach to document control and revision is an amalgamation of rigorous protocols, advanced technological tools, and a hierarchical review process, all geared towards ensuring the highest standards of accuracy, reliability, and security in document management.
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