Revision History and Document Control

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Version Control System (VCS) Implementation

• Tool: Git (Distributed VCS)

• Repository Hosting Service: GitHub/GitLab

• Branching Model: Gitflow Workflow

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Document Revision Control Matrix

Document Type	Revision Control Tool	Approval Authority	Storage Location	Backup Frequency
Technical Specs	Confluence	Lead Architect	Cloud Server	Bi-weekly
Codebase	Git	Senior Developer	GitHub/GitLab	After every commit
Project Plans	Microsoft Project	Project Manager	Internal Server	Weekly
Legal Documents	DocuSign	Legal Counsel	Encrypted Local Disk	Monthly

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Change Log Documentation

Each significant revision is documented in a change log, encapsulating:

• Modification Details: Elucidating the nature of changes

• Revision Number: Semantic Versioning (e.g., v2.0.1)

• Author of Changes: Identifying the responsible individual or team

• Date of Revision: Timestamped documentation

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Review and Approval Hierarchy

A multilevel review mechanism is implemented:

• Primary Review: Conducted by the immediate team responsible for the document.

• Secondary Review: Cross-functional teams for inter-departmental verification.

• Final Approval: Department heads or project leads.

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Automated Backup System

Utilizing a combination of on-premises and cloud-based solutions for data redundancy:

• Primary Storage: RAID (Redundant Array of Independent Disks) Configured Servers

• Secondary Storage: AWS S3/Glacier for offsite backups

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Audit Trail and Compliance

The system automatically logs all revisions and access, creating an audit trail for compliance purposes. This includes who accessed or modified a document, when, and what changes were made.

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Security Protocols for Document Handling

• Encryption: AES-256 encryption for sensitive documents.

• Access Control: Role-based access control (RBAC) to restrict document access.

• Data Loss Prevention (DLP): Policies to prevent unauthorized sharing or copying of sensitive information.

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Periodic Review Cycles

Scheduled reviews ensure documents remain current and relevant:

• Frequency: Quarterly or as necessitated by project milestones.

• Process: Involves reassessment of content validity, applicability, and compliance with evolving standards and regulations.

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Training and Awareness

Regular training sessions are conducted to acquaint staff with document control procedures, emphasizing the importance of maintaining the integrity and confidentiality of documents.

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In summary, UNIAPT's approach to document control and revision is an amalgamation of rigorous protocols, advanced technological tools, and a hierarchical review process, all geared towards ensuring the highest standards of accuracy, reliability, and security in document management.

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